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PaleFest 3D Terms and Conditions

Applicable to all attendees, vendors, guests, and performers at PaleFest 3D held on November 8th & 9th, 2024. By entering the premises, you agree to the following terms and conditions.

1. Assumption of Risk

  • By attending PaleFest 3D, all attendees, vendors, guests, and performers (collectively referred to as "Participants") acknowledge and accept that participation in this festival involves certain inherent risks. These risks may include, but are not limited to, personal injury, property damage, illness, theft, and other hazards associated with large-scale events.

  • By entering the festival premises, Participants expressly assume all such risks and agree to hold harmless Paleface & Co. LLC, The House of Masks, The Shoemaker Center, Ohio University - Chillicothe, and any associates, employees, volunteers, contractors, or affiliates associated with PaleFest 3D (collectively referred to as the "Organizers").

2. Release of Liability

  • To the fullest extent permitted by law, all Participants waive any claims against the Organizers for injuries, damages, losses, or liabilities that may arise from or in connection with their participation at PaleFest 3D.

  • This release of liability includes, but is not limited to, all claims for personal injury, property damage, illness, death, and any other type of harm, regardless of whether such claims arise out of negligence or other acts or omissions of the Organizers or any third parties associated with the festival.

3. Compliance with Rules and Regulations

  • All Participants agree to comply with the rules and regulations of PaleFest 3D. These regulations are established to ensure the safety, security, and enjoyment of all attendees.

  • Any Participant who fails to adhere to the festival’s rules and regulations will be subject to immediate expulsion from the festival premises without refund. Depending on the nature of the violation, the Organizers may pursue separate legal actions as deemed appropriate.

4. No Refund Policy

  • No refunds will be issued within 60 days prior to the event, including but not limited to:

    • Tickets for Attendees: All ticket purchases are final, and no refunds will be issued for any reason, including but not limited to change of mind, inability to attend, or personal scheduling conflicts.

    • Vendor Booth Deposits: Vendor deposits are non-refundable as of 60 days prior to the event. Vendors acknowledge that securing booth space is a binding commitment and any cancellation or failure to comply with licensing requirements may result in forfeiture of deposits.

    • Performance Fees for Battle of the Bands: All bands and performers participating in the Battle of the Bands agree that performance fees or compensation will not be refundable within 60 days of the event.

  • By participating in any capacity at PaleFest 3D, Participants agree to the non-refundable nature of any fees paid and understand that the festival may proceed rain or shine.

5. Code of Conduct

  • PaleFest 3D aims to provide a safe and enjoyable environment for everyone. To achieve this, all Participants are expected to conduct themselves in a respectful and lawful manner.

  • Unacceptable behaviors include, but are not limited to: fighting, harassment, lewd or abusive language, reckless behavior, drug or alcohol abuse, and any activities that may endanger the safety of others.

  • Any violation of these conduct guidelines will result in expulsion from the festival premises without refund and may lead to further legal action.

6. Health and Safety Compliance

  • All Participants are required to follow health and safety regulations as stipulated by the Organizers. This may include, but is not limited to, compliance with local health department regulations for vendors, adherence to sanitation guidelines, and observance of crowd management protocols.

  • The Organizers reserve the right to adjust these protocols based on guidance from local health authorities or changing conditions and expect all Participants to comply with any updated regulations promptly.

7. Photography and Media Release

  • By entering PaleFest 3D, Participants consent to be photographed, filmed, or otherwise recorded. These images and recordings may be used for promotional, commercial, or other purposes by the Organizers without compensation or notice.

  • Participants waive any claims to royalties or any other form of compensation for such media usage.

8. Force Majeure

  • In the event that PaleFest 3D is canceled or postponed due to circumstances beyond the Organizers’ control, including but not limited to acts of God, acts of terrorism, government restrictions, or pandemics, all sales and fees are non-refundable. However, the Organizers will make reasonable efforts to reschedule or offer alternative solutions where possible.

9. Modification of Terms and Conditions

  • The Organizers reserve the right to modify these Terms and Conditions at any time. Any changes will be made available on the official PaleFest 3D website and onsite at the festival.

  • By continuing to participate after any modifications have been made, Participants accept and agree to the modified Terms and Conditions.

10. Indemnification

  • By attending PaleFest 3D, Participants agree to indemnify, defend, and hold harmless Paleface & Co. LLC, The House of Masks, The Shoemaker Center, and all associates, employees, volunteers, contractors, and affiliates from any and all claims, liabilities, damages, losses, and expenses, including legal fees, arising out of or connected to any acts, omissions, or other conduct by the Participant in connection with their participation in the festival.

11. Applicable Law

  • These Terms and Conditions are governed by and construed in accordance with the laws of the State of Ohio. Any disputes arising from these Terms and Conditions or from participation in PaleFest 3D shall be resolved in the courts of Ohio.

By entering the premises of PaleFest 3D, you acknowledge that you have read, understood, and agree to these Terms and Conditions. This agreement is binding upon all Participants and their representatives, heirs, executors, and assigns.

Thank you for your cooperation and understanding. Let’s make PaleFest 3D a safe and enjoyable experience for everyone!

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